Volunteering is one of the best ways people can express their care for our community. Your role supporting volunteers and encouraging volunteer participation has a direct benefit in assisting with your mission but it also has a general benefit for community cohesion.
I’m very pleased to have this modest opportunity to support your work by encouraging you to apply for the 2019-2020 Volunteer Grants program. Grants of between $1,000 and $5,000 are available to eligible, not-for-profit community organisations to support volunteering activities in your organisation.
The grants are to support your volunteer workforce, it could help you buy equipment such as laptops, fridges, and dishwashers, or help cover the costs of fuel, training or other expenses related to enabling your volunteers.
If you are a not-for-profit organisation and at least 40% of your personnel are volunteers, you are eligible for this program.
As you may know, there have been some administrative changes in how this process is being. Under these changes, MP’s offices are required to first nominate applications, in order for them to be eligible to be assessed for funding. Given these changes, we would like to invite you to fill out to attached Expression of Interest form to apply for this round of upcoming grants. Also attached is the eligibility criteria, so please confirm that your organisation and project meet all the requirements. The deadline to submit these EOI’s to our office is Wednesday 19th of February at 5pm.
Registering interest is quick and easy. We encourage you to submit your completed Expression of Interest form (AVAILABLE HERE) as soon as possible. The deadline for submitting completed applications is the 19th of March 2020.
Please share this information with anyone in your networks who would be eligible to apply. We will be delighted to have as many organisations as possible apply to hopefully secure funding for as many groups as possible. Please give us a call on 6247 4396 or contact Olivia in my office at firstname.lastname@example.org with any questions.
To be eligible to apply, your organisation must:
- Be invited to apply by your Federal Member of Parliament
- Have at least 40 per cent of your staff that are volunteers
- Be a not-for-profit organisation
- Have an Australian Business Number (ABN) or be willing to provide a Statement by Supplier Form (reason for not quoting an ABN).
- Have an account with an Australian financial institution (If you are applying as a Trustee on behalf of a Trust, the Trustee must be an eligible entity as listed below)
-Be one of the following entities:
- Indigenous Corporation
- Corporate Commonwealth Entity
- Corporate State or Territory Entity
- Non-corporate State or Territory Statutory Authority
- Incorporated Association
- Statutory Entity
- Person aged 18 or over representing a volunteer based community group as an authorised signatory (e.g. president, chairperson, secretary, treasurer, etc.)
-Community groups that are not legal entities are eligible to apply, however the application must be from an authorised signatory (president, chairperson, secretary or treasurer) within the community group. The community group must operate independently with a formal governing structure that meets regularly and supports local community volunteers within its group.
What the grant money can be used for:
- Eligible small equipment: portable, tangible and bought for the benefit of volunteers. They may be low-cost and include delivery/freight and set-up costs.
- Transport costs of volunteers with disability: Volunteers with disability who cannot drive can be reimbursed for the cost of transport or provided with pre-paid travel cards. Includes taxis and public transport.
- Fuel costs incurred by volunteers: Eligible fuel costs are costs associated with volunteers using their own. Can be reimbursed for the cost of the petrol or provided with pre-paid petrol cards. Includes delivering food and helping people in need. Includes all motor vehicle fuels including petrol, diesel and gas.
- Training for volunteers: Training to help volunteers learn new skills, or gain qualifications for their volunteering work. May include mental health, first aid, leadership, communication, governance and/or working with vulnerable people. Courses which are recognised and lead to a Statement of Attainment, Certificate or Diploma are preferred.
- Background screening checks of volunteers: Grants are available to help with the cost of background screening checks of volunteers. Include criminal record checks, police checks and police certificates, working with children checks and working with vulnerable people checks.
What the grant money cannot be used for:
- Items that do not directly benefit the organisation’s volunteers
- Advertising, logos, banners, display boards, uniforms, badging, or other things that advertise your organisation/community group
- Administration costs such as leasing, rental, hiring, labour, utilities, insurance and travel fees, charges, and subscriptions
- Service charges, extended warranties and other labour costs
- Conferences and functions
- Vehicles and powered boats
- Buildings, renovations and permanent fixtures - plumbing, kitchens, hot water systems, fencing, etc window coverings (such as curtains and awnings) and floor coverings
- Consumable supplies - food, books, stationery (such as paper and folders), cleaning products, ink, toners, soil, sunscreen, maps, refilling of gas bottles, etc
- Gift-cards (with the exception of pre-paid fuel cards)
- Gym equipment, heart rate monitors.
- Fuel costs that are not eligible: fuel already paid for by other sources, fuel to operate the organisation’s equipment, vehicles or machinery, fuel used by paid staff, members or participants who are not volunteers of the organisation, fuel costs to travel to and from a conference or event where the person is not volunteering.
- Transport costs that are not eligible: transport already paid for from other sources e.g. State/Territory Governments, community groups, transport which is not reasonably priced, transport which is not for volunteering work, travel for an organisation’s paid staff, travel for members or participants who are not volunteers of the organisation.
- Ineligible training costs: costs that have already been paid for from other sources, costs for courses that are not reasonably priced, costs for the training of paid staff, organisational members or participants/clients of the organisation, costs to meet the training expenses of other organisation’s volunteers, training materials, travel to and from training, and venue hire.
- Background screening checks of volunteers that are not eligible: if they are already paid for from other sources or if they are not reasonably priced.
These guidelines are available in more depth and detail on the GrantConnect website.